Example Use Cases
- Data Entry Restrictions: Allow team members to add new records but restrict modification of existing data
- Project Management: Ensure project members can only access and edit their responsible parts of the project
- Hierarchical Data Access: Flexibly organize roles so that enterprise management can view all data, while regular employees can only access information related to their responsibilities
Operating the Authority Matrix
Users with Creator permissions in a space can enable the authority matrix. When the authority matrix is enabled, the current user automatically becomes an administrator, space managers also become administrators, and all other members are assigned to the default role by default.Creating Roles
Click the Add Role button in the upper right corner of the interface to start creating a new role
View Permissions:
- Create view
- Delete view
- Update view
Record (Row) Permissions
You can use filter condition groups to specify the range of viewable records. For example, adding a condition to select records where product type equals “Parts” will restrict the viewable record range for the current role to records of type “Parts”.- View record
- Delete record
- Update record
- Comment on record
- Copy record
Field (Column) Permissions
You can restrict permissions for each field in the table, including:- View fields related records
- Delete fields related records
- Update fields related records
Important Notes
- Users with management permissions in the space have administrator privileges and can access all data in the base within the space.
- After enabling the authority matrix, all newly created tables have no permissions by default and require permission configuration before they can be accessed according to role permissions.
- The user who enables the authority matrix will become an administrator of the current base, and automation features will only be accessible to administrators after enabling the authority matrix.
- After enabling the authority matrix, the creation, editing, and deletion permissions of fields (columns) themselves are only available to administrators.
- Once the Authority Matrix is enabled, only users with “Manager” permissions are exempt from its restrictions. For permission levels below “Manager” (such as “Creator” and below), all members except Authority Matrix administrators are subject to the Matrix’s unified control.
To learn about basic permission levels for spaces and bases, please refer to Collaboration Permissions