Skip to main content
Records store complete data entries. Each record is made up of multiple fields. For example, a customer record can include name, phone number, owner, and follow-up status. An order record can include order number, customer, amount, and delivery date.

​
Basic Concepts

​
Create Records

You can create records in the following ways: Create records from the row context menu

​
Edit Records

  • Edit a cell: Click any cell and enter or change its content.
  • Clear content: Select one or more cells, then press Delete or Backspace.
  • Bulk select: Drag with the mouse to select multiple cells or records, then edit, delete, or copy them.
  • Copy and paste: Copy and paste one or more cells. Use the keyboard shortcut, or right-click the selection and choose Copy. If the pasted data has more rows than the current table, Teable automatically adds new rows.

​
Delete Records

Bulk delete records menu Select one or more records, then right-click and choose Delete record. For bulk deletion, you can select the checkboxes at the beginning of rows before deleting them. Deleted records go to the table trash, where you can review and restore them. If you want records out of the table but still available, archive them instead of deleting. See Archive and Trash.
If another table links to the record through a Required Link field, Teable refuses the deletion and names the table and field that would be left empty. Point that link at another record, clear the Required setting on the field, or delete the linking records together with this one.

​
Record Details

Open record detail entry Click the expand icon at the beginning of a record row, or select a record and press Space, to open the record detail panel to the right of the table. Record detail panel to the right of the table The detail panel is useful for records with many fields. You can browse fields vertically, reduce horizontal scrolling, edit fields, view comments, and check record history. While the panel is open, you can keep working in the table, and the current record’s row stays highlighted.
  • Resize: Drag the panel’s left edge. The width is remembered, including for records in other tables.
  • Switch records: Click the up and down arrows at the top left of the panel. This works in grid, kanban, gallery, and calendar views.
  • View linked records: A linked record opens in the same panel, with a breadcrumb at the top. Click any level to go back to that record.
  • Close: Press Esc to close the current record, or click × at the top right to close the whole panel.

​
Collaboration and Tracking

​
Notes

  • The primary field is used as the main display name of a record. Put recognizable information such as a name, task title, or order number in the primary field, instead of note-style content.
  • Each record has a unique record ID. After opening the record detail panel, the string in the browser URL that starts with rec is the record ID.
  • If you cannot edit some records, an administrator may have limited the editable scope through the Authority Matrix. See Authority Matrix.
Last modified on November 2, 2026