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A User field selects space members in a record. It works well for task assignees, project participants, approvers, and collaborators. It can also be used with filters, grouping, and Kanban views to build personal workspaces.

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Use Cases

ScenarioGood for
Task ownerAssign one owner to each task
Multi-person collaborationSelect multiple members on one record to show shared participation
Approval and handoffRecord approvers, reviewers, or delivery owners
Personal workspaceFilter records assigned to the current user

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Create and Configure

1

Choose the field type

Click + in the table header to add a field, then choose User.
2

Name the field

Enter a field name, such as “Owner”, “Assignee”, or “Approver”.
3

Choose whether to allow multiple users

When enabled, one record can select multiple members. When disabled, one record can select only one member.
4

Set notifications

Enable Notify users when selected if needed. Selected members receive a notification.

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Settings

SettingDescriptionGood for
Allow multiple usersOne record can select several membersCollaborative tasks, multi-person participation
Do not allow multiple usersOne record can select only one memberClear ownership, single approver
Notify users when selectedSelected members receive a notificationTask assignment, approval reminders

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Common Uses

  • Task assignment and Kanban management: Create an “Owner” field, usually with multiple users turned off, then create a Kanban view grouped by owner.
  • My workspace: In a table or Kanban view, set a filter such as Owner is current user so each member sees their own tasks.

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Notes

  • If Allow multiple users is enabled, one record may appear under multiple member groups in grouped or Kanban views. For example, if a task is assigned to A and B, it appears in both A’s column and B’s column.
Last modified on May 26, 2026