A User field selects space members in a record. It works well for task assignees, project participants, approvers, and collaborators. It can also be used with filters, grouping, and Kanban views to build personal workspaces.Documentation Index
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Use Cases
| Scenario | Good for |
|---|---|
| Task owner | Assign one owner to each task |
| Multi-person collaboration | Select multiple members on one record to show shared participation |
| Approval and handoff | Record approvers, reviewers, or delivery owners |
| Personal workspace | Filter records assigned to the current user |
Create and Configure
Choose whether to allow multiple users
When enabled, one record can select multiple members. When disabled, one record can select only one member.
Settings
| Setting | Description | Good for |
|---|---|---|
| Allow multiple users | One record can select several members | Collaborative tasks, multi-person participation |
| Do not allow multiple users | One record can select only one member | Clear ownership, single approver |
| Notify users when selected | Selected members receive a notification | Task assignment, approval reminders |
Common Uses
- Task assignment and Kanban management: Create an “Owner” field, usually with multiple users turned off, then create a Kanban view grouped by owner.
- My workspace: In a table or Kanban view, set a filter such as
Owneriscurrent userso each member sees their own tasks.
Notes
- If Allow multiple users is enabled, one record may appear under multiple member groups in grouped or Kanban views. For example, if a task is assigned to A and B, it appears in both A’s column and B’s column.