View Toolbar

The view toolbar controls how the current view displays and shares records. Filters, groups, sorts, visible fields, row height, and related settings affect the current view only. They do not delete records or change other views.

Filter, group, and sort settings are independent in each view. Changes in one view do not affect other views.

Tool	Use it for	Common scenarios
Filter	Show only records that match conditions	Open tasks, your own records, records in a date range
Group	Group records by field values	Workload by owner, progress by status, records by date
Sort	Reorder records by field values	Recently updated records, task priority, sales ranking
Share	Publish the current view as a link	Share a filtered, sorted, grouped, hidden-field, or layout-specific result
View Collaboration	Choose whether view settings sync to everyone or only apply to you	Temporary view changes, or a team view everyone uses

Filter

Filters show records that match specific conditions in the current view. They hide records that do not match. They do not delete records.

Open the filter panel

Click Filter in the view toolbar.

Add a condition

Choose a field, an operator, and a comparison value.

Choose how conditions combine

For multiple conditions, choose Meeting all conditions or Meeting any conditions.

Relationship	Description
Meeting all conditions	A record appears only when every condition in that level is met
Meeting any conditions	A record appears when any condition in that level is met

Condition Groups

Use condition groups for more complex filter logic. For example, “A and B, or C and D” can be expressed as two groups.

Click Add condition group to create a group.
Groups can use Meeting all conditions or Meeting any conditions.
A group can contain nested groups.
Condition groups support up to 3 levels.

Common Filter Operators

Field type	Common operators	Input
Single Line Text, Long Text	Equals, Does not equal, Contains, Does not contain, Is empty, Is not empty	Text input
User	Equals, Does not equal, Contains any, Does not contain any, Is empty, Is not empty	User list, current user
Attachment	Is empty, Is not empty	No input
Multiple Select	Contains any, Contains all, Exactly matches, Does not contain any, Is empty, Is not empty	Option list
Single Select	Equals, Does not equal, Contains any, Does not contain any	Option list
Date, Created Time, Last Modified Time	Equals, Does not equal, Within, Before, After, On or before, On or after, Is empty, Is not empty	Preset range or exact date
Number, Rating, Auto Number	`=`, `≠`, `>`, `≥`, `<`, `≤`, Is empty, Is not empty	Number
Link	Equals, Does not equal, Contains, Does not contain, Contains any, Contains all, Exactly matches, Does not contain any, Is empty, Is not empty	Linked record selector
Created By, Last Modified By	Equals, Does not equal	User list, current user

Formula and Rollup operators depend on the result type.

Invalid Condition Warnings

If a field type changes, a field is deleted, or an older filter setup is no longer compatible, Teable ignores the invalid condition so the view can still open.

The Filter button in the toolbar shows a warning icon.
After you open the filter panel, the invalid condition shows a warning icon.
Hover over the icon to see the reason and fix the condition.

Group

Grouping records by field values helps you review distribution, summaries, and hierarchy.

Open the group panel

Click Group in the view toolbar.

Choose a field

Choose the field you want to group by.

Add more groups

Click Add another group when you need multiple grouping levels.

Field type	Recommended use
Single Select, Multiple Select	Group by fixed options such as status, priority, or type
User	Group by owner, collaborator, or submitter
Date	Group records by time period
Checkbox, Link, Number, Rating	Group by clear values or results

Grouping supports up to 3 levels.
You can collapse or expand groups. Records inside each group still follow the current sort order.
Each group shows a summary bar at the top so you can review its summary results.
Empty values are placed into separate uncategorized, unassigned, or empty groups depending on the field type.

Sort

Sorting reorders records by field values. It changes the display order in the current view and does not edit record content.

Open the sort panel

Click Sort in the view toolbar.

Choose a field

Choose the field you want to sort by.

Choose a direction

Choose ascending or descending. Add more sort conditions when you need multi-level sorting.

Multi-level sorting follows the order of the conditions. Teable sorts by the first condition first; if records have the same value, it then applies the next condition.

Field type	Sort behavior
Text, Attachment	Sort alphabetically or in reverse order. Attachments are sorted by filename
Number, Duration, Rating	Sort by value in ascending or descending order
Date, Created Time, Last Modified Time	Sort from earliest to latest, or latest to earliest
Checkbox	Sort from unchecked to checked, or in the reverse order
Single Select, Multiple Select	Sort by the option order in the field configuration, or in the reverse order

Formula and Rollup fields are sorted according to their result type. Use the Auto-sort records toggle in the sort menu.

Status	Behavior
On	Records stay sorted by the current rules. When a field value changes, the record moves to its new position. You cannot manually drag records while auto-sort is on
Off	Records are sorted again only after you reapply sorting. You can manually drag records, and data updates do not move them automatically

Share view publishes the current view as a link. Visitors see the data and layout in that view. This is not the same as inviting them as base collaborators.

To share an entire base, a specific table, or a folder, use base sharing in Base.

Share option	Best for
Share table	Giving external people broader access to the current table
Share view	Publishing only the current view, such as a filtered, sorted, grouped, hidden-field, or layout-specific result

A view share link follows the current view configuration. If you later change filters, sorting, grouping, hidden fields, or layout, the shared page changes as well.

Open the view

Go to the view you want to share.

Open sharing

Click Share in the view toolbar.

Choose Share view

Switch to Share view.

Turn on public sharing

Turn on Share view to web.

Copy the link

Copy the generated link, or share the QR code.

If you do not have permission to share the view, the sharing switch is unavailable. After Share view to web is turned off, existing share links can no longer be opened.

Public links can be forwarded. Before enabling sharing, confirm that the current view does not include fields or records that should not be public.

Different view types show different advanced options.

Option	Applies to	Description
Allow viewers to copy data out of this view	Grid view	Controls whether visitors can copy data from the shared grid view
Show all fields in expanded records	Grid view	Controls whether visitors can see hidden fields when opening record details
Allow signed-in viewers to edit visible data	All views	Lets signed-in visitors edit records and fields within the shared view’s scope
Restrict by password	All view shares	Adds a password to the share link. Visitors must enter the correct password before opening it
Require login to submit	Form view	Requires visitors to log in before submitting the form

When Allow signed-in viewers to edit visible data is enabled, anonymous visitors remain read-only and see a sign-in prompt. Signed-in visitors can create, update, or delete records only within the shared view’s visible data. Records outside the current view filter and fields hidden from the view cannot be edited through the share link. Share views can be embedded in other webpages. Click Embed config to preview the embed, copy iframe code, hide the toolbar, and choose a theme.

<iframe
  src="https://app.teable.ai/share/[share-id]/view?hideToolBar=true&embed=true"
  width="100%"
  height="533"
  style="border: 0">
</iframe>

Embed option	Description
Hide toolbar	Adds `hideToolBar=true` to the link and hides filter, sort, search, and other toolbar controls. This does not apply to Form view
Theme	Supports system, light, and dark themes

View Collaboration

View collaboration controls whether view settings are shared with everyone or kept as your own personal adjustments. It affects filters, sorts, groups, visible fields, row height, and other view settings. It does not affect record data.

Mode	Use case	Setting behavior
Collaboration mode	The team needs to use the same view setup	View settings are synced to everyone using this view
Personal mode	You want a temporary view setup, or you want to view data in your own way	Filters, sorts, groups, visible fields, and row height apply only to you

Click Personal in the toolbar to switch between collaboration mode and personal mode. If the view is not locked and you have permission to update the view, turning off personal mode gives you two choices.

Option	Result
`Exit and sync`	Sync your personal-mode view settings to everyone
`Confirm exit`	Discard your personal-mode view settings and leave personal mode

If the view is locked, or you do not have permission to edit the view, you can still use personal mode for your own temporary adjustments, but you cannot sync those changes to others.

FAQ

How does Restrict scope work for link fields in a shared view?

If the shared view includes link fields, use Restrict scope in the share panel to limit which linked records and fields visitors can see or select from those link fields.

Notes

Changing filters, groups, sorts, visible fields, or row height affects everyone using the current view, unless you are in personal mode.
Share view publishes the current view result, not full base permissions. For ongoing collaboration, use member permissions or base sharing.
In either mode, edits to cell values are still synced to everyone.

AI

Space

Automation

Base

Authority Matrix

SSO

Comparison

Filter

Condition Groups

Common Filter Operators

Invalid Condition Warnings

Group

Sort

View Collaboration

FAQ

Notes

​Toolbar Overview

​Filter

​Condition Groups

​Common Filter Operators

​Invalid Condition Warnings

​Group

​Sort

​Share View

​View Collaboration

​FAQ

​Notes

Toolbar Overview

Filter

Condition Groups

Common Filter Operators

Invalid Condition Warnings

Group

Sort

Share View

View Collaboration

FAQ

Notes