Use filters, groups, sorting, sharing, and view collaboration settings in the current view.
The view toolbar controls how the current view displays and shares records. Filters, groups, sorts, visible fields, row height, and related settings affect the current view only. They do not delete records or change other views.
Filter, group, and sort settings are independent in each view. Changes in one view do not affect other views.
If a field type changes, a field is deleted, or an older filter setup is no longer compatible, Teable ignores the invalid condition so the view can still open.
The Filter button in the toolbar shows a warning icon.
After you open the filter panel, the invalid condition shows a warning icon.
Hover over the icon to see the reason and fix the condition.
Sorting reorders records by field values. It changes the display order in the current view and does not edit record content.
1
Open the sort panel
Click Sort in the view toolbar.
2
Choose a field
Choose the field you want to sort by.
3
Choose a direction
Choose ascending or descending. Add more sort conditions when you need multi-level sorting.
Multi-level sorting follows the order of the conditions. Teable sorts by the first condition first; if records have the same value, it then applies the next condition.
Field type
Sort behavior
Text, Attachment
Sort alphabetically or in reverse order. Attachments are sorted by filename
Number, Duration, Rating
Sort by value in ascending or descending order
Date, Created Time, Last Modified Time
Sort from earliest to latest, or latest to earliest
Checkbox
Sort from unchecked to checked, or in the reverse order
Single Select, Multiple Select
Sort by the option order in the field configuration, or in the reverse order
Formula and Rollup fields are sorted according to their result type.Use the Auto-sort records toggle in the sort menu.
Status
Behavior
On
Records stay sorted by the current rules. When a field value changes, the record moves to its new position. You cannot manually drag records while auto-sort is on
Off
Records are sorted again only after you reapply sorting. You can manually drag records, and data updates do not move them automatically
Share view publishes the current view as a link. Visitors see the data and layout in that view. This is not the same as inviting them as base collaborators.
To share an entire base, a specific table, or a folder, use base sharing in Base.
Share option
Best for
Share table
Giving external people broader access to the current table
Share view
Publishing only the current view, such as a filtered, sorted, grouped, hidden-field, or layout-specific result
A view share link follows the current view configuration. If you later change filters, sorting, grouping, hidden fields, or layout, the shared page changes as well.
1
Open the view
Go to the view you want to share.
2
Open sharing
Click Share in the view toolbar.
3
Choose Share view
Switch to Share view.
4
Turn on public sharing
Turn on Share view to web.
5
Copy the link
Copy the generated link, or share the QR code.
If you do not have permission to share the view, the sharing switch is unavailable. After Share view to web is turned off, existing share links can no longer be opened.
Public links can be forwarded. Before enabling sharing, confirm that the current view does not include fields or records that should not be public.
Different view types show different advanced options.
Option
Applies to
Description
Allow viewers to copy data out of this view
Grid view
Controls whether visitors can copy data from the shared grid view
Show all fields in expanded records
Grid view
Controls whether visitors can see hidden fields when opening record details
Allow signed-in viewers to edit visible data
All views
Lets signed-in visitors edit records and fields within the shared view’s scope
Restrict by password
All view shares
Adds a password to the share link. Visitors must enter the correct password before opening it
Require login to submit
Form view
Requires visitors to log in before submitting the form
When Allow signed-in viewers to edit visible data is enabled, anonymous visitors remain read-only and see a sign-in prompt. Signed-in visitors can create, update, or delete records only within the shared view’s visible data. Records outside the current view filter and fields hidden from the view cannot be edited through the share link.Share views can be embedded in other webpages. Click Embed config to preview the embed, copy iframe code, hide the toolbar, and choose a theme.
View collaboration controls whether view settings are shared with everyone or kept as your own personal adjustments. It affects filters, sorts, groups, visible fields, row height, and other view settings. It does not affect record data.
Mode
Use case
Setting behavior
Collaboration mode
The team needs to use the same view setup
View settings are synced to everyone using this view
Personal mode
You want a temporary view setup, or you want to view data in your own way
Filters, sorts, groups, visible fields, and row height apply only to you
Click Personal in the toolbar to switch between collaboration mode and personal mode.If the view is not locked and you have permission to update the view, turning off personal mode gives you two choices.
Option
Result
Exit and sync
Sync your personal-mode view settings to everyone
Confirm exit
Discard your personal-mode view settings and leave personal mode
If the view is locked, or you do not have permission to edit the view, you can still use personal mode for your own temporary adjustments, but you cannot sync those changes to others.
How does Restrict scope work for link fields in a shared view?
If the shared view includes link fields, use Restrict scope in the share panel to limit which linked records and fields visitors can see or select from those link fields.
