Documentation Index
Fetch the complete documentation index at: https://help.teable.ai/llms.txt
Use this file to discover all available pages before exploring further.
The view toolbar controls how the current view displays and shares records. Filters, groups, sorts, visible fields, row height, and related settings affect the current view only. They do not delete records or change other views.
Filter, group, and sort settings are independent in each view. Changes in one view do not affect other views.
| Tool | Use it for | Common scenarios |
|---|
| Filter | Show only records that match conditions | Open tasks, your own records, records in a date range |
| Group | Group records by field values | Workload by owner, progress by status, records by date |
| Sort | Reorder records by field values | Recently updated records, task priority, sales ranking |
| Share | Publish the current view as a link | Share a filtered, sorted, grouped, hidden-field, or layout-specific result |
| View Collaboration | Choose whether view settings sync to everyone or only apply to you | Temporary view changes, or a team view everyone uses |
Open the filter panel
Click Filter in the view toolbar.
Add a condition
Choose a field, an operator, and a comparison value.
Choose how conditions combine
For multiple conditions, choose Meeting all conditions or Meeting any conditions.
| Relationship | Description |
|---|
| Meeting all conditions | A record appears only when every condition in that level is met |
| Meeting any conditions | A record appears when any condition in that level is met |
Condition Groups
Use condition groups for more complex filter logic. For example, āA and B, or C and Dā can be expressed as two groups.
- Click
Add condition group to create a group.
- Groups can use Meeting all conditions or Meeting any conditions.
- A group can contain nested groups.
- Condition groups support up to 3 levels.
Common Filter Operators
| Field type | Common operators | Input |
|---|
| Single Line Text, Long Text | Equals, Does not equal, Contains, Does not contain, Is empty, Is not empty | Text input |
| User | Equals, Does not equal, Contains any, Does not contain any, Is empty, Is not empty | User list, current user |
| Attachment | Is empty, Is not empty | No input |
| Multiple Select | Contains any, Contains all, Exactly matches, Does not contain any, Is empty, Is not empty | Option list |
| Single Select | Equals, Does not equal, Contains any, Does not contain any | Option list |
| Date, Created Time, Last Modified Time | Equals, Does not equal, Within, Before, After, On or before, On or after, Is empty, Is not empty | Preset range or exact date |
| Number, Rating, Auto Number | =, ā , >, ā„, <, ā¤, Is empty, Is not empty | Number |
| Link | Equals, Does not equal, Contains, Does not contain, Contains any, Contains all, Exactly matches, Does not contain any, Is empty, Is not empty | Linked record selector |
| Created By, Last Modified By | Equals, Does not equal | User list, current user |
Invalid Condition Warnings
If a field type changes, a field is deleted, or an older filter setup is no longer compatible, Teable ignores the invalid condition so the view can still open.
- The
Filter button in the toolbar shows a warning icon.
- After you open the filter panel, the invalid condition shows a warning icon.
- Hover over the icon to see the reason and fix the condition.
Grouping records by field values helps you review distribution, summaries, and hierarchy.
Open the group panel
Click Group in the view toolbar.
Choose a field
Choose the field you want to group by.
Add more groups
Click Add another group when you need multiple grouping levels.
| Field type | Recommended use |
|---|
| Single Select, Multiple Select | Group by fixed options such as status, priority, or type |
| User | Group by owner, collaborator, or submitter |
| Date | Group records by time period |
| Checkbox, Link, Number, Rating | Group by clear values or results |
- Grouping supports up to 3 levels.
- You can collapse or expand groups. Records inside each group still follow the current sort order.
- Each group shows a summary bar at the top so you can review its summary results.
- Empty values are placed into separate uncategorized, unassigned, or empty groups depending on the field type.
Sorting reorders records by field values. It changes the display order in the current view and does not edit record content.
Open the sort panel
Click Sort in the view toolbar.
Choose a field
Choose the field you want to sort by.
Choose a direction
Choose ascending or descending. Add more sort conditions when you need multi-level sorting.
| Field type | Sort behavior |
|---|
| Text, Attachment | Sort alphabetically or in reverse order. Attachments are sorted by filename |
| Number, Duration, Rating | Sort by value in ascending or descending order |
| Date, Created Time, Last Modified Time | Sort from earliest to latest, or latest to earliest |
| Checkbox | Sort from unchecked to checked, or in the reverse order |
| Single Select, Multiple Select | Sort by the option order in the field configuration, or in the reverse order |
Auto-sort records toggle in the sort menu.
| Status | Behavior |
|---|
| On | Records stay sorted by the current rules. When a field value changes, the record moves to its new position. You cannot manually drag records while auto-sort is on |
| Off | Records are sorted again only after you reapply sorting. You can manually drag records, and data updates do not move them automatically |
Share View
Share view publishes the current view as a link. Visitors see the data and layout in that view. This is not the same as inviting them as base collaborators.
To share an entire base, a specific table, or a folder, use base sharing in
Base.
| Share option | Best for |
|---|
| Share table | Giving external people broader access to the current table |
| Share view | Publishing only the current view, such as a filtered, sorted, grouped, hidden-field, or layout-specific result |
Open the view
Go to the view you want to share.
Open sharing
Click Share in the view toolbar.
Choose Share view
Switch to Share view.
Turn on public sharing
Turn on Share view to web.
Copy the link
Copy the generated link, or share the QR code.
Public links can be forwarded. Before enabling sharing, confirm that the current view does not include fields or records that should not be public.
| Option | Applies to | Description |
|---|
| Allow viewers to copy data out of this view | Grid view | Controls whether visitors can copy data from the shared grid view |
| Show all fields in expanded records | Grid view | Controls whether visitors can see hidden fields when opening record details |
| Restrict by password | All view shares | Adds a password to the share link. Visitors must enter the correct password before opening it |
| Require login to submit | Form view | Requires visitors to log in before submitting the form |
<iframe
src="https://app.teable.ai/share/[share-id]/view?hideToolBar=true&embed=true"
width="100%"
height="533"
style="border: 0">
</iframe>
| Embed option | Description |
|---|
| Hide toolbar | Adds hideToolBar=true to the link and hides filter, sort, search, and other toolbar controls. This does not apply to Form view |
| Theme | Supports system, light, and dark themes |
View Collaboration
View collaboration controls whether view settings are shared with everyone or kept as your own personal adjustments. It affects filters, sorts, groups, visible fields, row height, and other view settings. It does not affect record data.
| Mode | Use case | Setting behavior |
|---|
| Collaboration mode | The team needs to use the same view setup | View settings are synced to everyone using this view |
| Personal mode | You want a temporary view setup, or you want to view data in your own way | Filters, sorts, groups, visible fields, and row height apply only to you |
Personal in the toolbar to switch between collaboration mode and personal mode.
If the view is not locked and you have permission to update the view, turning off personal mode gives you two choices.
| Option | Result |
|---|
Exit and sync | Sync your personal-mode view settings to everyone |
Confirm exit | Discard your personal-mode view settings and leave personal mode |
- Changing filters, groups, sorts, visible fields, or row height affects everyone using the current view, unless you are in personal mode.
- Share view publishes the current view result, not full base permissions. For ongoing collaboration, use member permissions or base sharing.
- In either mode, edits to cell values are still synced to everyone.
